Search Gray County Birth Records
Gray County birth records are on file at the County Clerk's office in Pampa. Certified birth certificates are available to qualified applicants through in-person visits or mail requests. The county has kept vital records since 1903 in line with Texas state law.
Gray County Overview
Gray County Clerk's Office
The Gray County Clerk in Pampa is the local registrar for birth records in this county. The office maintains and issues certified copies of birth certificates for births that occurred in Gray County. Staff can help you figure out what you need to bring, how to submit by mail, and how much the fee will be.
Gray County is located in the Texas Panhandle. It is a mid-sized rural county. Pampa is the county seat and the only city of notable size. Most birth records requests are handled in person or by mail. If you need a record from 1903 to 1925, you may need to request it directly from the county or the state archive, since the state remote access system only goes back to 1926.
| Office | Gray County Clerk |
|---|---|
| Address |
205 N. Russell Street Pampa, TX 79065 |
| Phone | (806) 669-8010 |
| Hours | Monday through Friday, 8:00 AM to 5:00 PM |
Getting Birth Records in Gray County
To get a certified birth certificate from Gray County, you must be a qualified applicant under Texas Government Code Section 552.115. Qualified applicants include the person on the record, their parents, siblings, children, spouse, grandparents, legal guardian, and legal representatives. You need to show a valid government-issued photo ID.
In-person requests are handled at the County Clerk's office during business hours. Bring your ID and payment. The fee is $23.00 per certified copy. Additional copies cost the same if ordered together. Pay by cash, check, or money order made out to the Gray County Clerk.
For mail requests, complete the application, notarize your signature, and include a copy of your ID. Send a check or money order with your application. Do not send cash by mail. Processing times for mail requests can vary, so plan ahead if you need the record by a specific date.
Note: For records of births that occurred in other Texas counties, the Gray County Clerk can access those through the state remote system back to 1926. For earlier births in other counties, contact the county of birth or the Texas DSHS directly.
Texas State Birth Records
The Texas Department of State Health Services Vital Statistics Section maintains birth records for all 254 counties from 1903 onward. You can order through the state instead of the county if needed. The official Texas.gov portal handles online orders. For mail orders, use Form VS-140, the official Texas Birth Certificate Application.
State fees are $22.00 per copy. Online orders take about 20-25 business days. Mail orders take 6-8 weeks. Walk-in service is available in Austin at 1100 West 49th Street, Monday through Friday 8:00 AM to 5:00 PM. Call 888-963-7111 for help or to check order status.
The state also handles corrections to birth records under Form VS-170. Under Texas Health and Safety Code Chapter 192, the state sets the required form and content for all birth certificates. Corrections to a child's information or a parent's information each cost $15.00. Other corrections may vary.
Birth Certificate Options
Texas offers the long form and short form birth certificate. The long form is a full copy of the original and shows any corrections made to the record over time. It is the required document for passport applications and some other legal uses. The short form is an abstract showing current information only. It is accepted for school enrollment, employment, insurance, and most other everyday purposes.
The county clerk can issue a long form certificate for births that occurred in Gray County. For births elsewhere, the county can access the state remote system and issue a short form abstract. A Verification Letter is a lighter document that only confirms a birth is on file; it is not a substitute for a certified copy. The Heirloom certificate is decorative only and has no legal standing.
Texas Vital Statistics Information
The Texas DSHS Vital Statistics Section publishes processing times, fee information, and guidance for requesting birth records from any Texas county.
This resource covers ordering methods, acceptable ID, and who can request records for births in Gray County and across Texas.
Nearby Counties
Gray County is in the Texas Panhandle. The counties below border Gray County and each maintains their own birth records.