Gregg County Birth Records
Birth records for Gregg County are filed and maintained by the County Clerk in Longview. If you need a certified birth certificate from this East Texas county, you can visit the courthouse in person or submit a mail request. Records from 1903 onward are on file.
Gregg County Overview
Gregg County Clerk Office
The Gregg County Clerk's office in Longview is the local registrar for birth certificates. The office maintains vital records and processes requests for certified copies. It serves Longview and the surrounding communities in the county. Staff can help with both in-person and mail-in requests.
Gregg County is located in East Texas in the Longview-Marshall metropolitan area. Longview is the county seat and the largest city. The county clerk handles birth records for all communities in the county. Longview United Way in this area also connects residents to local services, but for birth certificates, the county clerk is the official source.
| Office | Gregg County Clerk |
|---|---|
| Address |
101 E. Methvin Street, Suite 203 Longview, TX 75601 |
| Phone | (903) 236-8430 |
| Hours | Monday through Friday, 8:00 AM to 5:00 PM |
Requesting Birth Records in Gregg County
To get a birth certificate from Gregg County, visit the County Clerk's office with a valid government-issued photo ID and payment. The fee is $23.00 per certified copy. Additional copies cost the same price if ordered together. Staff can search the records by name and issue copies on the spot in most cases.
Mail-in requests are also accepted. You need to notarize your application and include a copy of your photo ID. Send a check or money order payable to the Gregg County Clerk. Write the name on the record, the date of birth, and your contact information clearly on the application. Incomplete applications will be returned.
Under Texas Government Code Section 552.115, birth records are confidential for 75 years. Only qualified applicants can request them during that window. Qualified applicants include the person named on the record, parents, siblings, spouse, children, grandparents, legal guardians, and legal representatives with proper documentation.
Note: If you were born in another Texas county, the Gregg County Clerk can access abstract records through the state remote system back to 1926. For earlier out-of-county births, contact the county of birth or the Texas DSHS directly.
Texas DSHS Vital Statistics
If you prefer to order through the state, the Texas DSHS Vital Statistics Section holds birth records for all Texas counties from 1903 onward. The Texas.gov portal allows online ordering. You can also mail Form VS-140, the Texas Birth Certificate Application, to P.O. Box 12040, Austin, TX 78711-2040.
State fees are $22.00 per copy. Online orders take about 20-25 business days. Mail orders take 6-8 weeks. Walk-in service in Austin is same-day at 1100 West 49th Street. Call 888-963-7111 for status updates or questions. You can also check your order status online at the DSHS website.
The legal basis for birth records in Texas is Texas Health and Safety Code Chapter 192. This law requires all births to be registered and sets the form and content requirements for birth certificates. Every county clerk in Texas follows these same standards.
Types of Birth Certificates
When you request a Gregg County birth certificate, you can ask for a long form or short form. The long form is a copy of the original record and shows all corrections made over time. Use it for passports, some driver's license applications, and legal proceedings that need the full document. The short form abstract shows current information only and is accepted for most daily uses.
A Verification Letter is also available and simply confirms that a birth record is on file. It lists the name, date of birth, and county but is not a certified copy and cannot substitute for one. For framing or display, Texas also offers the Heirloom certificate, but it has no legal value. For Gregg County births specifically, the county clerk can issue the long form. Out-of-county abstracts come through the state remote system.
Texas Birth Certificate Resources
The Texas DSHS Vital Statistics Section outlines all methods for ordering birth certificates, including those from Gregg County.
This page includes the VS-140 application download, acceptable ID types, and current processing times for all ordering methods.
Nearby Counties
Gregg County is in East Texas near Longview. These bordering counties also maintain birth records through their county clerks.